Mission and objectives

UNFPA is the United Nations sexual and reproductive health agency. Our mission is to deliver a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s goal is to achieve universal access to sexual and reproductive health, realize reproductive rights, and reduce maternal mortality to accelerate progress on the ICPD agenda, to improve the lives of adolescents and youth, and women, enabled by population dynamics, human rights, and gender equality. In 2018, UNFPA launched efforts to achieve three transformative results, ambitions that promise to change the world for every man, woman and young person: 1.) Ending unmet need for family planning 2.) Ending preventable maternal death 3.) Ending gender-based violence and harmful practises UNFPA recognizes that innovation is a key accelerator to achieve these results. UNFPA will harness innovation to meet tomorrow’s challenges and boost its impact, especially in addressing furthest behind populations, and leverage opportunities, social capital, funding and technology by (a) strengthening the corporate innovation architecture and capabilities, (b) scaling up innovations that have proven to be effective and impactful, (c) forming new partnerships and connecting with relevant innovation ecosystems, (d) strengthening and leveraging financing for innovation, and (e) expanding communities and culture for innovation.

Context

The National UNV forms part of the Operations Team, coordinated by the International Operations Manager and under the overall supervision of the UNFPA Representative, which delivers efficient operational support in support of CO Programme delivery. The UNV Admin/HR Associate works in close collaboration with the Senior Admin/HR Associate, Program, and Operations staff in supporting both the country office as well as its Projects in the areas of administration and HR. UNFPA is seeking candidates that transform, inspire, and deliver high-impact and sustained results; we need staff who are transparent, and exceptional in how they manage the resources entrusted to them and who commit to delivering excellence in programme results.

Task description

Under the direct supervision of the International Operations Manager, the National UN Volunteer will undertake the following tasks:

Strategic Management of Human Resources:

• Assist all relevant CO staff and project teams in defining their human resources needs in accordance with the approved Annual Work Plans on a yearly basis.
• Assist in managing and safeguarding the integrity of the UNFPA HR policies, procedures, and practices.
• Assist in the staffing requirements of the CO and conduct timely personnel administration for international and national staff (e.g. renewal of UNLPs, visas, extension of contracts, general Administration, etc.)
• Advise and brief managers and project personnel on different types of contracting modalities, HR policies, and benefits
• Assist in the management of the recruitment and selection process by applying best practices, HR tools, and mechanisms
• Assist staff on aspects of Quantum HR modules, UN/UNFPA personnel, and administrative rules and regulations.
• Maintain accurate and up-to-date personnel status files in a confidential and secure manner, update personnel status files, and update records and files on various subjects according to the accepted UNFPA filing system. Maintain an inventory of all project personnel and their respective status (leave, etc.) in accordance with accepted policies and procedures
• In collaboration with other units in the CO, assume overall responsibility for attendance and leave management; record management (filing and archiving system).
• Prepare personnel-related reports and analysis;
• Draft responses to various inquiries for clearance by the IOM/Operations Manager
• Build capacity by advising programme staff and external parties on all aspects of HR management implementation and organization.
• Representing UNFPA in One UN Working Group on HR.

Hiring and Management of Individual Consultants:

• Participate in the review of the Terms of Reference submitted to ensure they are implementable and complete with essential elements to allow for timely preparation and management of the contract.
• Identify suitable candidates from UNFPA Consultant Rosters (CO and regional offices), the UN system, and its various networks, or advertise widely.
• Undertake and fully comply with due processes for hiring consultants in accordance with prescribed UNFPA guidelines.
• Prepare Individual Contracts for each consultant, ensuring minimization of UNFPA’s liability exposure.
• Where travel is involved, ensure visa and security clearance is issued before any travel takes place.
• Closely monitor the consultant’s contract, alerting the concerned hiring unit of the contract expiration date for any follow-up action needed.
• Ensure receipt of necessary approval(s) and completeness of supporting documents received before effecting any payment to Consultant, including evaluation of consultant before making the final payment.

Security Management:

• As part of the security team focal point for staff in terms of security measures, support the International Operations Manager (OM) in ensuring Minimum Operating Security Standards (MOSS) and Residential Security Measures (RSM) compliance with regard to UNFPA CO staff and project personnel in Angola.
• Support the fulfilment of all reporting requirements pertaining to MOSS (e.g. visitors on official mission to Mozambique) in a timely and accurate manner.
• Support IOM/ADM HR Associate to ensure that relevant communication equipment is available to essential staff and in working condition for use as and when necessary.
• Staff lists and ensure that these are kept up to date and sent to UNDSS.
• Liaise with UNDSS to issue ID cards to staff Administrative Support:
• Support the timely completion of all human resources administrative requirements.
• Follow up with all staff to ensure timely completion and update of mandatory courses / their leave plans and maintain appropriate records of this.
• Fulfil Quantum functions relating to human resources.

People Management & Leadership:

• Support proper onboarding and induction of new staff.
• Support the Country Office in keeping personnel abreast of the latest developments in policies and procedures and all HR activity as this relates to the Country Office including regular reporting of HR activities. ● Support the development of staff learning plans and other capacity-building initiatives in the office.

Other:

• When appropriate, undertake other related duties assigned by the supervisor and/or Representative.
• Support the establishment of a solid network with HR colleagues within the UN system in Angola, the UNFPA Regional Office, and other country offices.

Required experience

• 3 years of experience in in HR Management, Business administration and related fields;
• Demonstrated experience in Admin and HR Process is an asset, as is experience working in the UN or other international development organization;
• Fully proficient in Portuguese. Working knowledge of English is required.
• Be capable of taking initiative and coping under pressure.
• Solid overall computer literacy, including proficiency in various MS Office applications
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel

Languages

Portuguese, Level: Fluent, Required English, Level: Working knowledge, Required

Required education level

Bachelor degree or equivalent in HR Management, Business Administration or related Field